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Description

Create transparency and participation in the finance of communal projects. Spcial forms make even complex bookkeeping easy to do and to check for errors or manipulation.


Please visit also our wiki research pages. (D25)

Relevant information and discussion in appropedia.

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Bookkeeping method
<< Back to category Means to get informed

Introduced at users level Reduction till nill by replacing a product by a service Applicable in modern as well as in poor economies Income Education Rural as well as urban.



Why
There is a need for a method of bookkeeping, to be used by people who plan to start a project or a joint venture, but who have no experience in the control and registration of finance.
Simply keeping accounts in a little book does not give proper insight in cash flow. It is so important to be able to direct a project and learn from the past. However the set up of a more complex system of accounting takes a lot of special knowledge and experience. To be able to make a trustworthy check on such bookkeeping is a special ability indeed.
A low budget project will not have the means to hire such expertise. But to let go of a proper administration can easily become fatal for the project.
The method of bookkeeping as needed is easy to understand for everybody. It is also easy to check and support mutual trust. More complex accounting should be possible without previous accountancy training.

How
Conventional bookkeeping is replaced by a method of filling forms of A4-size about incoming and out going money. The method of cross wise checking makes the process easier and can give the accurate results that the form demands.
Accurate summaries grow out of imbricately ordered forms, so as to be able to make a sum out of sums. Such a set of imbricated forms can be photocopied, so there is no need to write down any number more then once. Again cross wise checking takes care of accuracy. Any time period can be covered in this way, from daily to yearly reports.
Apart from accounting for the actual cash stream, at the same time and from the same noted numbers, separate cost allocation to specific aspects of a project can be done quickly on the same form, without having to copy.
For a laymen it is not hard to check the financial aspects of a project, if bookkeeping is done in this way. Imagine if there were different views among participants on how the set up of accounting of a certain project should be managed. In that case it is possible to reorder expenses without having to rewrite any previously noted amount. This facilitates a mutual understanding and shared responsability.
Financial transparancy is easily achieved which makes it easier for participants to trust each other and focus on the real targets of the project



Additional information

Download manual Bookkeeping English language with form sheets as pdf file (?K)
Soon to be available

Download manual Bookhouden Dutch language with form sheets as pdf file

  • Handleiding Demotech boekhouden
  • Boekhoudformulier
  • Bonnenbevestigingsblad
  • Periodiek scheidingsblad



  • Planned progress
    Organize test projects. Create more user experiences.



    Internal links

    Manual Bookkeeping Method (to be translated from NL into E)

    Dutch version of the Manual for the Demotech-designed method of bookkeeping. This version will soon be translated into English. As this bookkeeping method is the research topic of the intern Thanh, adaptations and aditional information will most probably be added.



    External Links

    Links related to accountability and bookkeeping

    • Accountability as a factor in decentralisation and poverty reduction: the reality in Africa
      Even in those rare cases where the interests of underprivileged groups and of the rural poor have achieved some representation through democratic decentralisation, accountability mechanisms are too weak to ensure that these interests are represented effectively in policy making.
      http://www.id21.org/society/s8brc1g2.html
    • How accountability as a factor in pro-poor decentralization works out in Bolivia
      http://www.id21.org/society/s8bjpf1g1.html
    • Tricks and tips of accounting
      Info in this site lines up with the Demotech approach on accounting
      http://www.smallbusinessnotes.com/operating/finmgmt.html
    • See hits and notes at the D-research page, dedicated to bookkeeping
    • Send us an email form about any relevant link, that should be added here


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